Maintaining Good Air Quality in a Rental Property

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When you’re showing your rental property to a potential tenant, you don’t want the visitors to refer to your space as “stuffy”. This is actually code for poor air quality, and it ranks high on the list of reasons that your rental property might sit empty longer than other locations. There are many reasons why a tenant ranks air quality as essential in a rental property, from health issues to common allergies.

7 Common Types of Air Filters

One way to improve air quality is the type of air filter you use in your rental property. In the past, you may have stopped by the local big box store and bought the cheapest air filter. However, it may not be the best. Here’s a look at the most common types of air filters:

Fiberglass Air Filter

A fiberglass air filter is disposable and the least expensive; however, it’s designed to only keep debris and dirt from entering your HVAC system. It doesn’t help improve the air quality in your rental. 

UV Filter

A UV air filter isn’t going to do a good job of eliminating dust and allergens from your space, but it will combat microorganisms. Using ultraviolet lights, this air filter will remove bacteria and viruses from your rental property. 

Pleated Fibers

A pleated fiber air filter is typically made of polyester fabrics or cotton folds. The pleated structure of this air filter makes it effective at capturing dirt, debris, and allergens. The more pleats in the filter mean the better the filter is at capturing debris and other dust particles. 

HEPA Filters

Recommended by the United States Department of Energy, high-efficiency particulate air (HEPA) filters is a champ at removing most of the pollutants in the air. The filter eliminates up to 99.97 percent of the pollutants in the air. 

Maintaining Good Air Quality in a Rental Property

Washable Air Filters

While the washable air filters are a big investment, they can save you money over the long run. Washable air filters should be cleaned on a schedule, and you need to factor in plenty of time for drying. You shouldn’t use these air filters when we because they can grow mold and bacteria and become a health hazard. 

Electrostatic Air Filters

As the name suggests, electrostatic air filters use a low electric charge to trap dust and airborne particles. Once trapped, the particles can’t return to your rental property. Some of these air filters are washable, while others aren’t. 

Activated Carbon Filters

Primarily used in air purifiers, activated carbon filters remove gas and unpleasant odors from a home or space. While these filters can help a space smell better, they require more frequent replacement than other types of filters. 

Benefits of Good Air Quality in a Rental Property

When it comes time to find tenants for your rental property, good air quality can be one of the big selling points. You’ll find that many renters are looking for good air quality due to family members or employees with breathing difficulties, such as asthma and COPD. 

Indoor pollutants can actually be two to five times higher than the outdoor variety. These pollutants can cause mold, and it can include odors trapped in your walls and carpets. Any rental property with an unpleasant smell or mold is going to lose value. So keep in mind; poor air quality can lower the value of your rental property because prospective buyers and tenants can see and smell the difference. 

Investing in good air quality in a rental property helps to raise its value. There are other benefits too, including: 

Charge Higher Rental Fees

When you can offer good air quality in your rental property, you can charge more in rent. You need to highlight the air quality in some way, however. You might mention the types of filters and air purification systems that you have in place. If there’s a local, state, or federal program that certifies air quality, you might consider going through the process of certifying with the program. 

Good air quality also goes hand-in-hand with overall cleanliness. Without pollutants, the walls appear lighter and the flooring seems cleaner. This neat and clean appearance helps sell a property at a higher rent point. 

Larger Tenant Pool

Some families or businesses have members or employees who have breathing difficulties. If your rental property isn’t advertising and maintaining good air quality, then they’re just skipping over your ad. Of course, you only need one person or company to rent your property, but a large pool of possible tenants makes it easier to find that one tenant.

A large pool of tenants can also create a buzz around your property. The more people that your space appeals to means the more people who are talking about it. When searching for the right renter, a large pool puts you at the advantage and lets you pick and choose the tenant. 


More and more, people and companies are looking for ways to show that they’re eco-friendly. Removing allergens and pollutants from the air helps your rental property present as more eco-friendly than a building that doesn’t have good air quality. 

Also, fewer pollutants and debris in the air helps the HVAC system run more efficiently. While the lower utility bills aren’t really a benefit for you as the landlord, it’s a great selling point to show that the property is more eco-friend than other spaces.


There are small changes that you can make to create a property with better air quality. These changes can improve the smell and appearance of the property. It also makes your rental property more appealing to a larger group of people. It shows that you value and take care of the property for the tenants. 

As a property management company, we can help you improve the air quality in your rental units, and then use the better air quality as a selling point to get you a better rental rate and quality tenants. At Nomadic Real Estate, we’re 100% committed to the success of your rental property, and we’re ready to work with you every step of the way. Contact us today to schedule an appointment. 

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Enhanced Reporting

Your portal includes a selection of extremely useful reports. Reports are available in the “Reports” section, and are distinct from the financial statements. Unlike financial statements which are static records, Reports are dynamic real-time records that will update with current data every time you view them. 

Scroll down to learn more about Reports:

Navigate to the "Reports" module in your portal:

Owner Portal Reports
  • Keep in mind, these reports are dynamic records. They will refresh to display current information every time you view them. 

Enhanced Rent Roll Report:

Enhanced Rent Roll Report
  • The Enhanced Rent Roll Report will show the rent amount, last payment date, move-in date, lease expiration date, and security deposit amount for each of your tenants. 
  • It will also show a portfolio summary with occupancy percentage, vacancy loss, and more!

Unit Comparison Report:

Unit Comparison Report
  • If you own multiple units (or buildings) with Nomadic, you’ll get access to the Unit Comparison Report. 
  • This report enables you to quickly compare financial performance between your units at a glance without toggling between individual reports. 

Income Statement Month-Over-Month:

Income Statement by Month Report
  • The Income Statement Detail – Monthly Report serves as a month-over-month record of portfolio performance. You’ll see itemized income and expense categories and can track monthly. This report will update with fresh data every time you view it. 

Financial Statements

Financial statements will be published to your portal on a monthly basis. The statements are found in your Documents library, and provide a historical record of all financial performance. The statements serve as a snapshot of financial performance over a given period, and are static documents (unlike Reports, the statements do not update/change in real-time). 

Scroll down for more info about the Financial Statements in your Documents library:

The Documents area contains monthly financial statements:

Owner Portal Documents
  • The statements in the Documents are are static documents. They are posted to the portal once a month to serve as a historical record of financial performance. 

Download a statement to see month and YTD financials:

Owner Portal Property Statement

You'll also find a month-over-month operating statement:

Month over Month Statement

Portal Communication Tool

You can use your owner portal to communicate with our team. Any messages you send through the portal will go straight to your Account Manager. When we reply, you’ll get an email notification and you’ll also see the message in your portal next time you log in. 

Here’s an overview of using the communication platform:

Click "Communications" and navigate to "Conversations":

Commincation Dashboard Screenshot
  • The communications module will contain a record of all messages that you create through the portal. 

Click the "New Message" button and send your message:

Owner Portal New Message Screenshot

Responses will show up in the conversation ticket:

Portal Conversation Response Screenshot
  • You’ll get an email notification whenever you get a response, and you’ll also see the message in your portal next time you log in. 

You can reply in-line using the comment box:

Owner Portal Comment

Each conversation will be logged in its entirety:

Portal Conversation Snapshot

Understanding the Ledger

Your portal includes a ledger with all transactions. The ledger is populated with data in real-time as transactions flow through our accounting software. Much of this information is also available in the Reports area, as well as the Statements in your Documents library, but the ledger is the most comprehensive resource for diving into the details. 

Please scroll through the sections below to get a better understanding of how to interpret the ledger. 

By default, transactions are sorted chronologically:

Owner Ledger Dates
  • The date reflected in the lefthand column is the actual transaction date, not the “bill date”. This is the date the transaction was actually processed. 

If you have multiple properties with Nomadic, you'll see the address for each transaction in the "Location" column:

Ledger Property Column
  • You can filter the ledger to look at just one property, all properties, or specific sets of properties. 
  • If you only have one property with us, you’ll just see the ledger for that property. 

The Description column displays the transaction type:

Owner Ledger Description Column
  • BILL: this is an expense transaction, such as for repair costs or management fees.
  • CHARGE: this is a transaction  billed to the tenant, most typically a rent payment. 
  • NACHA EXPORT: this is a credit we processed to your distribution account. This type of transaction is how you get paid! 

The Amount column shows the dollar value of each transaction:

Owner Ledger Amount Column
  • Positive Amounts: if an amount is positive, it reflects a transaction that is payable to you. Typically, this will be a rent payment that we collected from your tenants. On occasion, a positive number could also signify a journal entry or credit adjustment. 
  • Negative Amounts:  if an amount is negative, this is a transaction that is either payable to Nomadic or is an amount that has already been paid to you. Typically this will be for repair costs or management/leasing fees. Owner draws (net distributions into your checking/savings account) also reflect as negative amounts, since they have already been paid to you. 

The Account Balance column shows a sum of positive/negative transactions at a given point in time:

Owner Ledger Account Balance Column
  • Account Balance should always equal zero after a net distribution has been processed. When the balance is zero, this means that all expenses have been paid and you’ve received the remainder as net operating income, leaving a balance of zero (meaning: no one is due any money, as all funds have been distributed appropriately). 

Navigating the Propertyware Owner Portal

Your portal includes some extremely useful features that help you understand your property’s financial performance at a new level, with real-time transparency into every transaction.

Scroll through the snapshots below for an overview of portal navigation! If you need more help or have specific questions about using the portal, you can reach out to your Account Manager any time for a screen share. 

You can filter all info by date range or property:

PW Portal Filters

View a snapshot of income and expenses on your dashboard:

PW Owner Dashboard View

See every transaction in real-time on your ledger:

Owner Portal Ledger View

Statements and forms will be posted to your documents library:

Owner Portal Document Library

View a suite of real-time financial reports:

Portal Reports View

See a running list of all bills, and drill down for more detail:

Owner Portal Bills View

Under Bill Details, you'll find dates/descriptions/amounts and more:

Portal Bill Details

You can also communicate with your Account Manager through the portal:

Owner Portal Communication Tools

How do net distributions work?

Net distributions keep your accounting clean and simple. Each month we’ll collect rent from the tenants, deduct any repair expenses for the previous month and any management/leasing fees for the current month, and credit the remaining net operating income to your account. 

Net Distribution

You’ll receive a statement via email each time a net distribution is processed, and can view all transaction details in your Propertyware owner portal.