7 Features Every Modern Medical Clinic Should Include

Table of Contents

 Your Guide to Modern Medical Clinic Design


Having a modern medical clinic is a great way to attract new patients and make your existing patients comfortable. Creating the look you desire will take some careful planning, but it’ll be worth it in the end once you generate an entirely new experience for everyone who walks through the doors. 

modern medical clinic

Most modern clinics incorporate contemporary or futuristic design elements while adding to the building’s functionality. The purpose is to develop a space that stands out from past generations’ bland and dreary medical offices.


Redesigning your medical clinic provides the opportunity to go with an entirely different appearance and theme that will make your practice stand out. This guide will take you through some features you might consider, including throughout the medical clinic design process. 


How to Plan a Modern Medical Clinic


Developing a plan for your modern medical clinic will take some effort. You’ll want to carefully consider what will work for your space and what won’t to ensure your design adds to the appeal of your practice. Try to incorporate the following elements into your planning process for the best results:


Think of Functionality 

You could create the most beautiful office in the world, but if it isn’t practical, it’s unlikely to work out for you. Remember that the most critical aspect of any medical clinic is its functionality because it’s, first and foremost, a place to treat patients. Aesthetic appeal is always a distant second after utility. 


Speak With Staff 

Your staff can provide valuable input as you develop a design plan because they know what’s important from a functionality standpoint. Your receptionists and techs will inform you of what they feel your current layout is missing, so you can make adjustments during your renovation. 

Visit Other Offices 

Contemporary medical clinics in your area could provide valuable ideas on proceeding with your design. You can take elements from these other offices or use their designs as a template. These offices can also show you what isn’t working so you know what to avoid while planning your overhaul.


Get Expert Assistance 

It often pays to seek the assistance of an interior design professional, particularly someone with experience in the medical field. The insight your designer can provide is invaluable because this individual will know how to incorporate elements that match your vision. Interior designers can also help you source contractors and procure furniture. 


Planning your modern medical clinic is a multistage process that will take some time to complete. Receiving input along the way can make your job far more straightforward and lead to better outcomes when the office is ready to reopen. 


7 Design Ideas for Your Modern Medical Clinic


The design you ultimately come up with will depend on your unique vision of a modern medical clinic. There are some elements that many contemporary offices include, though, so it’s advisable to consider them before you begin.


1. Open Spaces 

You don’t want your office to feel small and cramped, but incorporating open areas is sure to help. Using space in the waiting room can make it feel larger than it is while leaving space for décor and other design elements. 


2. Bright Lighting 

Traditional medical offices often use fluorescent light bulbs, which can negatively influence a patient’s psyche. These lights can cause sleepiness and make individuals in the waiting room feel worse before their appointments. Switching over to LED lights creates a brighter environment that can act as a mood booster for people before they see a doctor. 


3. Large Windows 

Installing large windows in the office allows for natural light, making the office even brighter. People feel more comfortable when surrounded by natural light, and having the opportunity to look outside while waiting for the doctor can also reduce stress and anxiety. 


4. Chic Furniture 

The furniture you select can significantly influence the overall appeal of the office. Look at modern furniture designs before choosing items for your office to ensure you’re creating the right look. Seating, desks, tables, and other furniture in your waiting and examination rooms work together to define the clinic’s overall appearance. 


5. Sustainable Elements 

A growing trend in medical clinics is including sustainable items like green spaces and passive shading strategies. Your ability to incorporate these designs into your office will depend on the amount of space you have available, but building an outdoor waiting room with trees and plants is a great way to keep patients comfortable while doing your part for the environment. These trees can also provide shade for your windows, reducing your energy bills in the summer.


6. Use of Technology 

Incorporating technology into your design is a must. Elements like LED screens, tablets, workstations, and phone charging areas can all make your patients feel more comfortable while waiting for an appointment. You’ll probably want to offer free Wi-Fi and other benefits as well.

7. A Clear Identity 

Your modern medical clinic design should come together to create a clear identity for your practice. It isn’t enough to throw some modern elements together and hope it works out because you’ll want your contemporary furniture and décor to assist with branding your practice, giving patients a reason to remember you fondly and hopefully return in the future. 


Including some of these ideas as you design your modern medical clinic can help you update your office in a hurry. You can still take the renovation in many different directions, though, depending on your personal preferences. 


Get the Expert Real Estate Help You Need 


Those establishing a new medical clinic in the Greater D.C. area might also be looking for a new home. Nomadic Real Estate provides expert sales, leasing, and property management in the region, so we can help.


Our family-owned and -operated business has helped individual owners and investors with their residential properties for over a decade, with hundreds of satisfied clients. Contact our team today with your property management needs.

Share via Email
Share on Facebook
Share on LinkedIn
Share on Twitter
Get help from DC's top real estate team.
Founded in 2005, Nomadic is the go-to full service real estate firm in the DMV. We've helped thousands of landlords, investors, and residents and we would love to connect with you next.
Scroll to Top

Thinking of selling? Get an instant property value report:

Enhanced Reporting

Your portal includes a selection of extremely useful reports. Reports are available in the “Reports” section, and are distinct from the financial statements. Unlike financial statements which are static records, Reports are dynamic real-time records that will update with current data every time you view them. 

Scroll down to learn more about Reports:

Navigate to the "Reports" module in your portal:

Owner Portal Reports
  • Keep in mind, these reports are dynamic records. They will refresh to display current information every time you view them. 

Enhanced Rent Roll Report:

Enhanced Rent Roll Report
  • The Enhanced Rent Roll Report will show the rent amount, last payment date, move-in date, lease expiration date, and security deposit amount for each of your tenants. 
  • It will also show a portfolio summary with occupancy percentage, vacancy loss, and more!

Unit Comparison Report:

Unit Comparison Report
  • If you own multiple units (or buildings) with Nomadic, you’ll get access to the Unit Comparison Report. 
  • This report enables you to quickly compare financial performance between your units at a glance without toggling between individual reports. 

Income Statement Month-Over-Month:

Income Statement by Month Report
  • The Income Statement Detail – Monthly Report serves as a month-over-month record of portfolio performance. You’ll see itemized income and expense categories and can track monthly. This report will update with fresh data every time you view it. 

Financial Statements

Financial statements will be published to your portal on a monthly basis. The statements are found in your Documents library, and provide a historical record of all financial performance. The statements serve as a snapshot of financial performance over a given period, and are static documents (unlike Reports, the statements do not update/change in real-time). 

Scroll down for more info about the Financial Statements in your Documents library:

The Documents area contains monthly financial statements:

Owner Portal Documents
  • The statements in the Documents are are static documents. They are posted to the portal once a month to serve as a historical record of financial performance. 

Download a statement to see month and YTD financials:

Owner Portal Property Statement

You'll also find a month-over-month operating statement:

Month over Month Statement

Portal Communication Tool

You can use your owner portal to communicate with our team. Any messages you send through the portal will go straight to your Account Manager. When we reply, you’ll get an email notification and you’ll also see the message in your portal next time you log in. 

Here’s an overview of using the communication platform:

Click "Communications" and navigate to "Conversations":

Commincation Dashboard Screenshot
  • The communications module will contain a record of all messages that you create through the portal. 

Click the "New Message" button and send your message:

Owner Portal New Message Screenshot

Responses will show up in the conversation ticket:

Portal Conversation Response Screenshot
  • You’ll get an email notification whenever you get a response, and you’ll also see the message in your portal next time you log in. 

You can reply in-line using the comment box:

Owner Portal Comment

Each conversation will be logged in its entirety:

Portal Conversation Snapshot

Understanding the Ledger

Your portal includes a ledger with all transactions. The ledger is populated with data in real-time as transactions flow through our accounting software. Much of this information is also available in the Reports area, as well as the Statements in your Documents library, but the ledger is the most comprehensive resource for diving into the details. 

Please scroll through the sections below to get a better understanding of how to interpret the ledger. 

By default, transactions are sorted chronologically:

Owner Ledger Dates
  • The date reflected in the lefthand column is the actual transaction date, not the “bill date”. This is the date the transaction was actually processed. 

If you have multiple properties with Nomadic, you'll see the address for each transaction in the "Location" column:

Ledger Property Column
  • You can filter the ledger to look at just one property, all properties, or specific sets of properties. 
  • If you only have one property with us, you’ll just see the ledger for that property. 

The Description column displays the transaction type:

Owner Ledger Description Column
  • BILL: this is an expense transaction, such as for repair costs or management fees.
  • CHARGE: this is a transaction  billed to the tenant, most typically a rent payment. 
  • NACHA EXPORT: this is a credit we processed to your distribution account. This type of transaction is how you get paid! 

The Amount column shows the dollar value of each transaction:

Owner Ledger Amount Column
  • Positive Amounts: if an amount is positive, it reflects a transaction that is payable to you. Typically, this will be a rent payment that we collected from your tenants. On occasion, a positive number could also signify a journal entry or credit adjustment. 
  • Negative Amounts:  if an amount is negative, this is a transaction that is either payable to Nomadic or is an amount that has already been paid to you. Typically this will be for repair costs or management/leasing fees. Owner draws (net distributions into your checking/savings account) also reflect as negative amounts, since they have already been paid to you. 

The Account Balance column shows a sum of positive/negative transactions at a given point in time:

Owner Ledger Account Balance Column
  • Account Balance should always equal zero after a net distribution has been processed. When the balance is zero, this means that all expenses have been paid and you’ve received the remainder as net operating income, leaving a balance of zero (meaning: no one is due any money, as all funds have been distributed appropriately). 

Navigating the Propertyware Owner Portal

Your portal includes some extremely useful features that help you understand your property’s financial performance at a new level, with real-time transparency into every transaction.

Scroll through the snapshots below for an overview of portal navigation! If you need more help or have specific questions about using the portal, you can reach out to your Account Manager any time for a screen share. 

You can filter all info by date range or property:

PW Portal Filters

View a snapshot of income and expenses on your dashboard:

PW Owner Dashboard View

See every transaction in real-time on your ledger:

Owner Portal Ledger View

Statements and forms will be posted to your documents library:

Owner Portal Document Library

View a suite of real-time financial reports:

Portal Reports View

See a running list of all bills, and drill down for more detail:

Owner Portal Bills View

Under Bill Details, you'll find dates/descriptions/amounts and more:

Portal Bill Details

You can also communicate with your Account Manager through the portal:

Owner Portal Communication Tools

How do net distributions work?

Net distributions keep your accounting clean and simple. Each month we’ll collect rent from the tenants, deduct any repair expenses for the previous month and any management/leasing fees for the current month, and credit the remaining net operating income to your account. 

Net Distribution

You’ll receive a statement via email each time a net distribution is processed, and can view all transaction details in your Propertyware owner portal.