How to Find Phone Numbers Of Property Owners: Complete Guide

Table of Contents

Have you ever played a game of hide and seek where the other player doesn’t even know they’re playing? That’s what it feels like when trying to figure out how to find phone numbers of property owners.

You have this fantastic real estate investment opportunity. You’ve found an off-market gem, but there’s one catch: The owner is as elusive as a fox.

Anyone who’s ever invested in real estate knows that frustration. You’re right within reach of something potentially life-changing yet hitting dead ends at every turn. A phone number is standing in the way of a dream real estate investment.

But don’t lose heart! Learning how to find the phone numbers of property owners is like cracking an exciting mystery code.

In this blog, you’ll learn how to find the phone numbers of property owners. We’ll talk about everything, from searching online public records databases to tapping into data from title companies and making use of skip-tracing services.

How To Find Phone Numbers Of Property Owners

If you’re a real estate investor or just curious, you might be asking yourself how to find phone numbers of property owners. Well, one answer lies in conducting a public records search. It’s like a treasure hunt where the X on your map is often the county clerk’s office.

Online Property Records Search

How to find phone numbers of property owners

The internet has made it easier than ever to perform an online search using specific property details. Most counties have digitized their databases, making it possible to get this information without leaving home.

Simply provide the name of the property owner and its address. Then access NETROnline’s directory to gain free access to key stats such as properties owned by that individual, sales data, and mailing addresses.

Pop those into the NETROnline’s directory, select your state and county from the drop-down menus, and voila. You’ve got access to key stats including properties owned by that individual, sales data, and even mailing addresses – all at no cost.

Beyond simple convenience though, using NETROnline saves time and money.

In-Person Property Records Search

Sometimes though, there are cases when a visit may be necessary. Especially if the county you’re searching in doesn’t offer digital access or if recent documents haven’t been digitized yet.

So you will need to drive down to the local government office, like the county recorder’s office. You can also visit your County Tax Assessor records – they can also help uncover valuable contact info such as email addresses. 

Remember, whether you choose the online or offline route (based on convenience or necessity), doing a thorough research will surely reward you with golden nuggets of information.

Key Takeaway: Remember – being thorough is key. Whether you’re digging through online databases or visiting local government offices, the hunt for property owner’s phone numbers can be both challenging and rewarding.

Keep pushing forward, using all available resources to unlock this valuable information.

Using Local County Tax Assessor Records

Local county tax assessor records are a gold mine when you’re trying to find the phone numbers of property owners. They usually contain detailed information about properties and their owners, making them an excellent starting point.

Online County Tax Assessor Records

The easiest way to access these records is online. Most counties have digitized their archives and made them available on the Internet for public use. Still, each county’s system could be distinctive, so let us examine the general procedure.

You start by visiting your local county tax assessor office‘s website. Look out for terms like “property search,” “tax record search,” or similar phrases in the site’s search bar.

If that doesn’t get results, you can try reaching out directly to the county recorder’s office. A simple email or call should get you started with accessing the data you need.

In most cases though, simply enter details such as owner name or parcel number into the provided fields to get tons of valuable information right at your fingertips.

Keep in mind that some counties offer this service free while others may charge a small fee for accessing certain types of data.

Note: Not all counties provide owner’s phone numbers directly, but the mailing addresses can be a stepping stone to finding more contact info.

Searching public records online isn’t as intimidating as it sounds. With a little patience and diligence, you’ll have your real estate lead in no time.

Online Directories and Social Media as Resources

When it comes to finding property owners’ phone numbers, online directories and social media platforms are often underutilized. Yet, they’re a goldmine of contact details.

Using Spokeo for Property Owner Search

The net is an immense source of data if you know where to find it. Take Spokeo, for example. This people search engine can be a game-changer when you need phone numbers or email addresses.

To use Spokeo effectively, start by entering the owner’s name in the search bar. You’ll get more precise results with additional info like city or state but even without these, expect a decent hit rate.

Using PeopleFinder for Property Information

PeopleFinder works similarly to Spokeo but they provide more detailed reports about individuals – including properties owned.

This tool doesn’t just give you an email address. It lets you dive deeper into someone’s digital footprint which might lead straight to their direct line.

NameContact Info Found
SpokeoEmail Addresses & Phone Numbers
People FinderEmail Addresses & Detailed Reports on Individuals (Including Properties Owned)

If your first few attempts don’t bear fruit using these methods discussed above, keep trying. The web has become a significant source of data, so it’s worth investing some extra effort to explore.

Some of these resources may cost you a small fee. But they’re often low-cost options compared to hiring an investigator or purchasing expensive databases. So why not give them a try?

Key Takeaway: Finding property owners’ phone numbers is a breeze with NETROnline, an online public records directory. Simply enter the property address and get detailed information for free.

But remember, sometimes you may need to combine methods like using tax assessor records for more comprehensive results.

Skip Tracing Services

Another way to find the phone numbers of property owners is by using skip tracing services. Their investigative skills can be beneficial to your phone number search.

How Does Skip Tracing Work?

Skip tracing is the process used by private investigators, debt collectors, real estate investors, and many others to locate people who are hard to find. It uses data from various sources – public records, online databases (like Spokeo), credit reports – everything short of sending out a search party.

You might be thinking it’s as simple as entering names into Google or Facebook but that’s where you’re wrong. The art lies in piecing together information gathered from different places – kind of like completing an intricate puzzle.

Then they use their investigative skills to narrow down their search to the specific people they’re looking for. Using skip tracers is great for finding the phone numbers of property owners.

Key Takeaway: Discovering property owners’ phone numbers might feel like a treasure hunt, but skip-tracing techniques and services are your trusty map. These tools compile data from various sources, helping you piece together the puzzle of who owns that prime real estate.

From using specialized databases for specific results to leveraging paid services for bulk searches – finding those elusive contact details just got easier.

Contacting the County Recorder’s Office

Reaching out to your local county recorder’s office can be a smart move when you’re hunting for property owner details. These offices keep records of all real estate transactions within their jurisdiction, which includes contact info like mailing addresses and phone numbers.

But how do you get started? No prior experience in real estate is necessary – it’s much simpler than that. Here are some steps:

  1. Finding Your Local Office: Not every county has its own website, but many do. Start by searching “[Your County] recorder’s office”. If they have an online presence, you’ll find them this way.
  2. Navigating the Site: Once on their site, look for sections labeled “Public Records,” “Property Search,” or similar. This is where the gold lies.
  3. The Search Bar: In these sections, there will typically be a search bar where you can enter specific information such as parcel numbers or property addresses to find what you’re looking for.

A second option is to visit your county recorder’s office in person and ask staff members for assistance when searching public records online (or if your county does not provide this service).

Though face-to-face interactions take longer than digital methods, they often yield good results because of both direct access to data and insights from experienced officials who may be able to suggest additional low-cost alternatives.

Key Takeaway: Looking for property owner details? Your local county recorder’s office is a goldmine. They keep records of all real estate transactions, including contact info.

You can either explore their website or visit in person. It might require some patience, but it could lead you straight to potential off-market properties and valuable real estate leads.

Using Title Companies to Find Property Owners’ Phone Numbers

Title companies can play a crucial role in your quest to find property owners’ phone numbers. These companies hold a wealth of information due to their central part in real estate transactions.

Title companies primarily deal with ensuring the legality and legitimacy of real estate deals. However, during this process, they collect vast amounts of data on properties and their owners. This huge stockpile of information encompasses contact info such as mailing addresses, email addresses, and even telephone numbers.

How Do Title Companies Get This Information?

To understand how title companies get hold of owner’s phone numbers or other contact info like email addresses, let’s walk through what happens when you buy a house.

As part of the closing process for any property sale or purchase transaction, title companies verify that:

  • The seller is indeed legally able to sell the property (so the ownership isn’t disputed)
  • There are no unpaid taxes or liens on it (no hidden debts attached)

In order to perform these checks thoroughly – remember they’re putting their reputation at stake each time – they gather extensive information about both parties involved: sellers AND buyers.

The Method You Choose Is Up To You

How to find phone numbers of property owners means simply doing some investigative work. Many of the methods described here don’t cost a thing. While others (such as skip tracers) involve a fee.

Ultimately, it’s up to you to decide which method is best for you. Just remember to do your research and ask questions before committing to a service.

When you’re ready to start your real estate journey, contact the experienced professionals at Nomadic Real Estate.

Frequently Asked Questions About How To Find Phone Numbers Of Property Owners

You can use online property records search platforms like NETROnline, entering specific property details to access key statistics such as properties owned, sales data, and mailing addresses for free.

Use the mailing addresses from online records to further your search or consult local county tax assessor records, which often contain detailed information about properties and their owners.

Yes, platforms like Spokeo and PeopleFinder are effective for finding property owners' contact details, including phone numbers and email addresses, by aggregating data from various sources.

Skip tracing services locate individuals who are difficult to find by using public records, online databases, and credit reports, making them useful for finding property owners' phone numbers.

Title companies collect extensive data on properties and their owners during real estate transactions, including contact details such as mailing addresses, email addresses, and phone numbers.

Share via Email
Share on Facebook
Share on LinkedIn
Share on Twitter
Get help from DC's top real estate team.
Founded in 2005, Nomadic is the go-to full service real estate firm in the DMV. We've helped thousands of landlords, investors, and residents and we would love to connect with you next.

Check out more of our blog posts below!

Or search for a different topic:

Scroll to Top

Thinking of selling? Get an instant property value report:

Enhanced Reporting

Your portal includes a selection of extremely useful reports. Reports are available in the “Reports” section, and are distinct from the financial statements. Unlike financial statements which are static records, Reports are dynamic real-time records that will update with current data every time you view them. 

Scroll down to learn more about Reports:

Navigate to the "Reports" module in your portal:

Owner Portal Reports
  • Keep in mind, these reports are dynamic records. They will refresh to display current information every time you view them. 

Enhanced Rent Roll Report:

Enhanced Rent Roll Report
  • The Enhanced Rent Roll Report will show the rent amount, last payment date, move-in date, lease expiration date, and security deposit amount for each of your tenants. 
  • It will also show a portfolio summary with occupancy percentage, vacancy loss, and more!

Unit Comparison Report:

Unit Comparison Report
  • If you own multiple units (or buildings) with Nomadic, you’ll get access to the Unit Comparison Report. 
  • This report enables you to quickly compare financial performance between your units at a glance without toggling between individual reports. 

Income Statement Month-Over-Month:

Income Statement by Month Report
  • The Income Statement Detail – Monthly Report serves as a month-over-month record of portfolio performance. You’ll see itemized income and expense categories and can track monthly. This report will update with fresh data every time you view it. 

Financial Statements

Financial statements will be published to your portal on a monthly basis. The statements are found in your Documents library, and provide a historical record of all financial performance. The statements serve as a snapshot of financial performance over a given period, and are static documents (unlike Reports, the statements do not update/change in real-time). 

Scroll down for more info about the Financial Statements in your Documents library:

The Documents area contains monthly financial statements:

Owner Portal Documents
  • The statements in the Documents are are static documents. They are posted to the portal once a month to serve as a historical record of financial performance. 

Download a statement to see month and YTD financials:

Owner Portal Property Statement

You'll also find a month-over-month operating statement:

Month over Month Statement

Portal Communication Tool

You can use your owner portal to communicate with our team. Any messages you send through the portal will go straight to your Account Manager. When we reply, you’ll get an email notification and you’ll also see the message in your portal next time you log in. 

Here’s an overview of using the communication platform:

Click "Communications" and navigate to "Conversations":

Commincation Dashboard Screenshot
  • The communications module will contain a record of all messages that you create through the portal. 

Click the "New Message" button and send your message:

Owner Portal New Message Screenshot

Responses will show up in the conversation ticket:

Portal Conversation Response Screenshot
  • You’ll get an email notification whenever you get a response, and you’ll also see the message in your portal next time you log in. 

You can reply in-line using the comment box:

Owner Portal Comment

Each conversation will be logged in its entirety:

Portal Conversation Snapshot

Understanding the Ledger

Your portal includes a ledger with all transactions. The ledger is populated with data in real-time as transactions flow through our accounting software. Much of this information is also available in the Reports area, as well as the Statements in your Documents library, but the ledger is the most comprehensive resource for diving into the details. 

Please scroll through the sections below to get a better understanding of how to interpret the ledger. 

By default, transactions are sorted chronologically:

Owner Ledger Dates
  • The date reflected in the lefthand column is the actual transaction date, not the “bill date”. This is the date the transaction was actually processed. 

If you have multiple properties with Nomadic, you'll see the address for each transaction in the "Location" column:

Ledger Property Column
  • You can filter the ledger to look at just one property, all properties, or specific sets of properties. 
  • If you only have one property with us, you’ll just see the ledger for that property. 

The Description column displays the transaction type:

Owner Ledger Description Column
  • BILL: this is an expense transaction, such as for repair costs or management fees.
  • CHARGE: this is a transaction  billed to the tenant, most typically a rent payment. 
  • NACHA EXPORT: this is a credit we processed to your distribution account. This type of transaction is how you get paid! 

The Amount column shows the dollar value of each transaction:

Owner Ledger Amount Column
  • Positive Amounts: if an amount is positive, it reflects a transaction that is payable to you. Typically, this will be a rent payment that we collected from your tenants. On occasion, a positive number could also signify a journal entry or credit adjustment. 
  • Negative Amounts:  if an amount is negative, this is a transaction that is either payable to Nomadic or is an amount that has already been paid to you. Typically this will be for repair costs or management/leasing fees. Owner draws (net distributions into your checking/savings account) also reflect as negative amounts, since they have already been paid to you. 

The Account Balance column shows a sum of positive/negative transactions at a given point in time:

Owner Ledger Account Balance Column
  • Account Balance should always equal zero after a net distribution has been processed. When the balance is zero, this means that all expenses have been paid and you’ve received the remainder as net operating income, leaving a balance of zero (meaning: no one is due any money, as all funds have been distributed appropriately). 

Navigating the Propertyware Owner Portal

Your portal includes some extremely useful features that help you understand your property’s financial performance at a new level, with real-time transparency into every transaction.

Scroll through the snapshots below for an overview of portal navigation! If you need more help or have specific questions about using the portal, you can reach out to your Account Manager any time for a screen share. 

You can filter all info by date range or property:

PW Portal Filters

View a snapshot of income and expenses on your dashboard:

PW Owner Dashboard View

See every transaction in real-time on your ledger:

Owner Portal Ledger View

Statements and forms will be posted to your documents library:

Owner Portal Document Library

View a suite of real-time financial reports:

Portal Reports View

See a running list of all bills, and drill down for more detail:

Owner Portal Bills View

Under Bill Details, you'll find dates/descriptions/amounts and more:

Portal Bill Details

You can also communicate with your Account Manager through the portal:

Owner Portal Communication Tools

How do net distributions work?

Net distributions keep your accounting clean and simple. Each month we’ll collect rent from the tenants, deduct any repair expenses for the previous month and any management/leasing fees for the current month, and credit the remaining net operating income to your account. 

Net Distribution

You’ll receive a statement via email each time a net distribution is processed, and can view all transaction details in your Propertyware owner portal.